Rental Policies

 

 

Agency Disclosure

Georgia Beach Rentals, LLC (GBR, LLC), serves as the agent for homeowners of vacation rental properties and operates as an inn keeper under Georgia Title 43-21. Each property is individually owned and each home will vary in décor and amenities.  We ask that you show our vacation homes the same courtesy that you do your own home.

We are available 24/7 at 912.996.3516 to help you with any problems or needs. 

Cancellation

Return of deposit, minus a $125.00 administrative fee, will be made for cancellations ninety one (90) days or more  from your vacation start date. There are no refunds given on reservation cancellations less than ninety (90) days from your vacation start date unless you have Trip Insurance and meet the policy terms.

Trip cancellation insurance can reimburse you for unforeseeable events that may cause you to cancel, interrupt or delay your vacation and includes coverage for:

  • Trip Cancellation and Interuption
  • Trip Delay
  • Baggage Delay
  • Baggage Loss
  • Medical Expense
  • Emergency Evacuation
  • Collision Damage Waiver
  • Roadside Assistance Services

It can be purchased during online checkout or by contacting us directly. 

We offer Red Sky’s Sun Trip Preserver. If you do not buy Trip Insurance during your online reservation check out, you can still purchase a policy from us before your final payment is made for your vacation. 

The policy cost is 7.0% of your total bill.  For more information from Red Sky, click below.

 

RED SKY'S SUN TRIP TRAVEL INSURANCE 

 

Check In Time

4PM. Early check-in is not available.  Entering a cottage before 4PM, unless authorized by management, will incur an extra lodging fee. Check-in may be delayed if inordinate cleaning is required following a previous tenant. In no event shall a delayed check-in be construed as breach of rental agreement. If your check-in is delayed due to our fault, we will add the time of delay, of up to 3 hours, to your checkout time in compensation.  Please contact us a few days prior to your stay for access information and codes to lock boxes, pools and ocean gates.

Check Out Time

 

10AM. 1PM in fall and winter if there is no party checking in on your check out date.  Failure to adhere to these check out times may result in the guest being charged for an additional night’s lodging. These times are needed so that cleaning crews can get their work done. 

 

Cleaning

Daily maid service may be arranged for an additional fee. Renter may be charged an additional cleaning fee if a cottage is left inordinately untidy.

Cottage Provisions

Bathrobes in Master Bedrooms, bed and bath linens, beach towels, fully equipped kitchens including dishwasher, coffee maker, toaster, microwave, glassware, cookware, flatware, hairdryers, iron and ironing board, luxury toiletries from Penhaligon’s of London, L’Occitane or similar luxury toiletries, line telephone, televisions, DVD and/or VCR, starter supply of toilet paper for each bath and powder room, starter supply of paper towels, washer and dryer.

Some of our homes have elevators. They can be dangerous if not operated properly. Elevators are not to be used as a play toy for children.

Cribs and highchairs are available at an additional cost. Please let us know if we can arrange this for you. Cribs are not provided with linens.

Private in home chefs preparing from our menu or from your own menu are available for $30/hour, minimum of three hours. Food cost is not included in the chef price.

Each cottage is individually owned and may have additional amenities such as bicycles, beach umbrellas, and beach chairs, large screen TVs, surround sound systems and more. These items may change and are not guaranteed.

Damage Deposit

Held in escrow. Renter shall notify Management immediately should any damage occur.

Departure Duties

At the end of the rental term, Renter shall: 

a. Place used towels in front of laundry room and leave beds unmade,

b. Take out garbage from the kitchen and place in the outside garbage cans,

c. Turn off all lights, equipment, fans, FPs, etc.,

d. Remove perishables from refrigerator and run dishwasher,

e. Lock all doors and windows,

f.  Leave a set of keys in lock box and others in foyer table or on kitchen counter. 

Deposit

50% of the rental fees shall be paid upon reservation and the remainder of the rental fee will be automatically charged to the card on file ~ one month prior to occupancy.  

Drivers License

We require a legible photocopy of the reserving party’s driver’s license to confirm identity, age and before access to a home is given. Please make a legible photocopy and fax to 866.440.8219 or email to reservations@georgiabeachrentals.com.

Emergency Situations

If an emergency arises, Renter shall call 911 and contact Management immediately.  Evacuation Renter will be given a refund of rent for lost days due to mandatory evacuations or states of emergency unless renter has purchased trip insurance. 

Furnishings

Please do not remove items from the cottage/premises or change the location of the furniture. If moved, Renter will be responsible for charges incurred to return furniture back to it original location.

Guest Conduct 

Overly loud, intoxicated or unruly behavior is strictly prohibited. Violation of property rules, complaints by neighbors or arrival of police to investigate complaints may result in immediate eviction and forfeiture of rent, fees and security deposit.  Beach towels may not be hung from any outside part of the house. Beach toys must be stowed away each day after use. Renter and Guests agree to wash sand from feet and remove sand from any object, e.g. beach towels, before entering cottages. 

Guest Requirements

Each reservation will be in one person's name and credit card. Multiple credit cards cannot be accepted. Renter signing this agreement must be of at least 25 years of age, 35 years of age for the GA/FL game period, and must occupy the cottage during the rental period. Consequences of making a reservation under false pretense, i.e. having an unapproved event or the booking party does not stay at the home,  will include immediate eviction and forfeiture of rent, fees and damage deposit.          

Lockout Charge/Lost Keys

Lockouts will result in a $25 charge to assist with reentry. Lost keys will incur a $25.00 fee plus cost to replace.

Lost and Found

Management or owner is not responsible for loss of money, jewelry or valuables of any kind. We are not responsible for items left behind, however, we will make every effort to locate and return lost items to Renter. Renter will be charged a $25 postage fee for returned items.

Occupancy

All properties are limited to the bedding capacity as listed for each property. Booking person must stay at the house for the entire reservation and under no circumstances can this person merely book for another party to stay at a house. Renter and Guests will forfeit the damage deposit and either be evicted for unauthorized occupancy or charged additional fees if occupancy is exceeded. Air mattresses are not permitted unless under the express written consent of GBR.

Parking/Vehicles

The number of available parking spaces will vary according to property. For specific parking information, please contact GBR. Boats, trailers, RVs, watercraft and campers are prohibited on any properties unless consented to by GBR. All are subject to being towed if brought onto a property without prior permission.

Pets

Pets are not allowed on the premises, unless otherwise noted. Pet friendly homes require an additional pet damage deposit that will very per home. Violation of this policy will result in eviction, forfeiture of rent and damage deposit. Additional cleaning required due to the pet will be charged to your credit card on file.

Pools and Hot Tubs

Renter is responsible for their individual, family and guests’ safety. Lifeguards are not provided. Pools and hot tubs are for the use of property residents and guests only. Guests are responsible for keeping gates to pools closed at all times. Occasionally, pools and hot tubs must be closed for maintenance, cleaning, or other circumstances. Management will not issue discounts or refunds for such closures.  Some pools may be heated and may incur an additional charge.

Properties for Sale

Occasionally, vacation cottages are listed for sale. Management reserves the right to show these properties to potential buyers. Every effort will be made to schedule showings so as not to interrupt your vacation. A courtesy call will be made to Renter and Guests prior to showing. If a reserved property is sold before a Renter’s stay, Renter will be offered the option of a full refund or lodging at another property. 

Purpose of Use

Cottages are only to be used by the people sleeping at the residence. If the cottage or premise is to be used for events such as weddings, receptions or other gatherings with people who are not staying at the house, or that exceed the stated maximum sleeping capacity for a property, renter must have prior consent from the Management and must pay the event fee. If Renter misrepresents an event or does not have consent of Management, then Management may refuse occupancy, evict Renter or modify fee to the posted rate for an event. Renter will not be entitled to any refund of fees or security deposit. Homes available for event use have specific policies. Please contact us for these policies as regards to your home if you are having an approved event.

Repairs

Problems will be corrected as soon as possible. Management’s agent, authorized employee or repairman may enter the premises at any time for any purpose connected with the repair, care, or maintenance of the premises. Refunds will not be issued for malfunctioning equipment unless a home proves uninhabitable. Management cannot move guests or give refunds due to noise occurring outside of the cottage. 

Refunds

Management will not provide refunds or discounts for early departure, construction or other noise in the area, mechanical failures or malfunctions, interruption of utilities, pool issues or other maintenance problems outside of our control unless the house becomes uninhabitable. If you are dissatisfied with your cottage, we will make every effort to provide you with another home if available.

Please see the Cancellation section for information on trip insurance.

Smoking

Smoking is prohibited inside properties, on decks or on property grounds. Violation of this policy will result in eviction, forfeiture of rent, additional cleaning fees and forfeiture of damage deposit. 

Taxes

State sales tax (6%, effective January 1, 2012) and county hotel-motel tax (5%) is collected on the first 30 nights of all stays. State sales tax only is collected on the 31st-90th nights of all stays.

 

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